University of Bedfordshire & Luton Chess Club
Minutes of Annual General Meeting – 18 July 2023
1 ELECTION OF CHAIRMAN AND SECRETARY FOR THE MEETING
Humayun Mirza was elected as Chairman for the meeting.
Peter Montgomery was elected as Secretary for the meeting.
2 ELECTION OF OFFICERS
The following members were elected to serve as the club’s committee for the
2023/2024 season.
Humayun Mirza was elected as Chairman
Peter Montgomery was elected as Secretary
Dixon Jones was elected as Treasurer
3 HEALTH AND SAFETY etc.
The club’s risk assessment has been accepted by the University, copies of it are
available on request. It is part of the University’s safety policy that children
present on the premises must be accompanied by a parent or guardian at all
times. This generated some debate but the policy must be complied with or the
Chess Club will be banned from University premises. Safeguarding Officer:
Sajid Kayani.
4 ANNUAL SUBSCRIPTIONS
It was agreed that Subscriptions for the 2023/2024 year would be £24 for
adults and £0 for juniors. In cases of financial hardship the club’s committee
will have the discretion to reduce or waive the fees.
5 CLUB TOURNAMENTS
Samir Vora agreed to act as Tournament Controller. A Club Championship will be
run during the 2023/2024 league season. There may be a couple of old trophies
that can be used.
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6 BEDFORDSHIRE CHESS LEAGUE
1 team will be entered into the Bedfordshire chess league for the 2023/2024
season. Humayan Mirza will be Team Captain. Deputy Captains: Dixon Jones,
Deven Patel. We will aim to enter 2 teams in the Cordon Trophy.
AGM PAGE 2 OF 2 July 2023
7 EQUIPMENT
There are sufficient new sets boards and clocks to host 1 home match plus 1
spare clock. There are 2 other Digital Clocks. We have a good supply of
Scoresheets. As finances improve we hope to replace old equipment.
8 LEAGUE AGM
Humayun Mirza will attend. Others are welcome to attend but there club only
has 1 vote at the meeting. There are no objections to the proposed rule change.
9 COMMUNICATION AND WEBSITE
Currently the club uses WhatsApp. We also have a website,
https://www.lutonchessclub.com/
Daman Singh was appointed as Media Controller
10 AOB
We need to try to do more to promote the group to Students at the university.
We need to have material ready for the new intake of Students.